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1. Open Netscape Communicator
2. On the Menu Bar, click Communicator and then click Messenger, which is the name of the Netscape mail program.
3. If you have not set up your mail account information or just want to check its accuracy, click on Edit and then click Preferences. Under Mail & News Groups click Mail Servers and make sure the incoming server is correct [for example, m.jordan.k12.ut.us] and the outgoing SMTP and your user names are correct. Also, the information under Identity must be correct. Click OK or Cancel when done.
4. To see if you have new messages, click on the Get Messages icon.
5. Your messages will remain in the Inbox unless you File them or Delete them.
If you want Netscape to let you know when you have a new message, click on Edit and then click Preferences. Go to Mail & News Groups. About half way down on your right is a variety of sounds you can select from.
1. Click on the New Msg button. Netscape pops up a Message Composition window.
2. Type the recipient's e-mail address in the TO: box. If you want to send the message to more than one person, click under the TO and another box will appear. To send a Carbon Copy or a Blind Carbon Copy (the recipient won't be aware this person is receiving a copy), click on the triangle.
3. Enter a few informative words in the Subject Box.
4. In the large area, type your message. .
5. Drafts. If you need to stop in the middle of composing a message, or if you want to revise it later, just click on Drafts on the Menu Bar. Your e-mail will not be sent but will be saved in the Drafts Folder, which you can find on the far left.
6. Spelling. You should always spell check your message before you send it. The Spelling option is on the Menu Bar.
7. When you are ready to send your message, press Send and then close the windows when you are through with your messages.
8. After the message is sent, you will be able to find it in the Sent Messages Folder on the far left.
1. When you are looking at sites on the Internet, you may find a site you think your faculty or others would find valuable or of interest.
2. Copy the address or URL (Uniform Resource Locater) which is at the top of the page. (The Copy command can be found under the Edit menu.)
3. Now go into Netscape Communicator and create your new message.
4. At the appropriate place, Paste the address into your message. (The Paste command can be found under the Edit menu.) You have to add http:// to the front of the address.
5. You have now created a hotlink. This means that when the person receives your e-mail, the link will appear in color. They just have to click on it and their browser will take them directly to the site.
1. Display the message you want to reply to.
2. Click the Reply button or click Message at the top of the menu and click Reply in the pop-up box. Netscape pops up a message window with the recipient's address already filled in.
3. It is good form to edit the original message so that only the important parts remain.
4. Type your reply.
5. Click the Send button to send the message.
6. Reply to All. This is a feature in Netscape which allows you to reply to everybody who received the same message you did. Be sure that you want everyone to receive your answer. If you don't (and usually you don't), just use the Reply button.
You use Forward if you want to send on a message to other people.
1. After reading a message, click on the Forward button or click on Message at the top of the menu and click on Forward in the pop-up menu.
2. Type the recipient's e-mail address.
3. Edit the original message or add more text, if you want.
4. Click the Send button.
1. In the File Menu, select New Folder or Save As.Attachments
2. Drag the message in the Inbox folder to the folder where you want it saved (PCs: specify the path name and file name you want the file saved as.)
3. You can also create Subfolders. When you select New Folder, you are given an option to create a Subfolder. For instance, you could have a folder called DISTRICT, and under this folder you could have various subfolders for the categories of e-mail messages you receive from the district.
4. To read any of the messages in the folder, just click on the folder and the messages will be displayed.
1. Opening Attachments. If a message contains an attachment, a paper clip appears next to the Attachments line. To read the attachment, scroll down to the bottom of the message. Click on the underlined file name. [If the attachment is compressed (zipped), you may have to uncompress it before you can read it.] The attachment will be saved somewhere on your computer, probably in the Attachments or Documents folder.
2. Sending Attachments. An attachment is a file you have created elsewhere on your computer (such as a letter, a document, or a spreadsheet) that you wish to send to someone in an e-mail. You could always copy and paste the file into your e-mail message, but it will lose its formatting. A better way is to send it as an attachment.
3. To attach a file to your message, click on the Paperclip button in the Send Mail window. Netscape will bring up a message box saying "Select File to Attach." Navigate through your desktop, documents folder, other folders, or hard drive to find the file that you want to send along with your message. Click on Open and the file will automatically be attached to your message.
4. Click on Send. Your attachment will go to the recipient along with the e-mail message.
You might want to use a signature file if you need to add more than your name at the end of your message.
1. Open any word processor and type whatever you want for your signature file, such as your name, title, address, phone, fax, e-mail
2. Create a new folder on your hard disk with something you will remember, i.e., "My Folder"
3. Save the signature page as "Signature File" in your folder. [PCs: save in My Folder as a text file (.TXT)]
4. Bring up Netscape Communicator. Click on Edit on top menu bar. [PCs: under Communicator go to Messenger and click on Edit on the top menu bar] [For Netscape Version 6, click Tasks, then click Mail in the pop-up menu. Then click Edit on the top menu bar and click Mail/News Account Settings and ignore 5. and 6. below.]
5. Click on Preferences.
6. Click on Identity.
7. Select the Signature Box. The pop-up menu that appears will prompt you to browse for the signature file you created under steps 1-3 [PCs: type the path name and file name to the signature file or click Choose to browse for the file.]
1. Address cards are used to create your own collection of e-mail addresses. Under Communicator, click on Address Book. Then click on New Card. On the new card type in the information you have, including the e-mail address.
2. When you want to send a message to that person, go to Address Book and click once on the name of that person. Then click on New Message. The e-mail will appear in the address.
1. From the Netscape Menu click on Communicator and then click Address Book.
2. Click on the New List button. Title your list. Maybe you want to have a list for each grade, i.e. Kindergarten, First Grade, Second Grade, etc. Maybe you also want lists for each specific subject area, i.e. Language Arts, Math, or a variety of committees. Click OK when done.
3. Now just drag the names from the Name List on the right into the appropriate list. You can have names on more than one list.
4. When you want to send a message to a list, do the following: Under Directory, click on the List you want to send the message to. Now click on the New Message icon. Click on Send to send the message to all the people on your list.
If you have lots of names which appear every time you open your Address Book, you may want to organize the names into Categories or Directories.
1. Under Communicator, click on Address Book. Under the File Menu, select New Directory.
2. Give the Directory a name. This can be the same as your List names.
3. Drag the names you want into each directory window.
4. Remember, this is just for organization. If you want to send messages to people on a specific list, you need to go to the List, not the Address Book.